5 min readTax & Compliance
Expense Tracking for Tax Season: The “One Folder” System That Saves Hours
If tax season makes you panic, your system is the problem — not you. Here’s a simple way to stay ready all year.
The goal
Your accountant should never have to ask: “Where’s the receipt?” Keep everything in one place and categorised monthly.
The One Folder system
- Capture receipts immediately (phone photo counts)
- Name files consistently (Date - Supplier - Amount)
- Categorise monthly (not yearly)
- Separate business vs personal spending
- Export reports for your accountant
Common expense categories
Travel & fuel
Software subscriptions
Equipment
Marketing
Office / internet
Meals & entertainment (as applicable)